POLICIES & PROCEDURES
The Ballet West Academy’s faculty is dedicated to giving our students excellent ballet training. The Academy supports the traditions of classical ballet, explores new and modern forms of dance, and recognizes the need to communicate to students in a positive and caring manner.
These rules, terms and conditions are subject to change at any time.
Admission Policy . . .
Admission to the Ballet West Academy is determined by audition. Acceptance is based on the dancer’s physical capability, openness to instruction, and available space in class level.
Tuition . . .
Tuition may be paid in full at the time of registration at a 5% discount or divided into 10 equal payments. The full tuition or first payment will be automatically withdrawn at the time of registration. If payments are selected, the subsequent payments will be charged to the credit/debit card on file on 9/5/17, 10/5/17, 11/6/17, 12/5/17, 1/5/18, 2/5/18, 3/5/18, 4/5/18, 5/7/18. All accounts will be charged a $25 late fee after 10 days and the student will not be permitted to attend class until the account is made current.
Registration. . .
A $40.00 registration fee will be charged to the card on file when registration is processed by the Academy Office. The registration fee will be waived for any student registered by July 17, 2017.
Performance Fee. . .
A performance and/or costume fee will be charged to the card on file when registration is processed by the Academy Office. Performance fees will vary based upon the students’ level and campus, please see the website for more details.
Early Drop Off/Late Pickup . . .
Students are expected to be dropped off or picked up within 15 minutes of their scheduled class time. Fees may be charged as listed below for students arriving early or departing late:
Late Pickup Fees
20 minutes - $25.00
40 minutes - $50.00
1 hour - $75.00
Financial Aid . . .
All financial aid applications must be submitted with required documentation by August 1, 2017. Decisions will be emailed to the address on file by August 18, 2017. Tuition must be paid in full whether financial aid is awarded or not.
Financial aid eligibility applications must be submitted through School and Student Services by NAIS at http://sssbynais.org/parents/apply/. There is a fee associated with this service which Ballet West is unable to waive. All applicants must successfully complete the application process, including submission of required supporting documentation before they can be considered for aid. Supporting documents must include uploaded copies of most recent tax documents, as well as letters from both the parent and the student explaining why need is being sought. Fee waivers are not available and should not be requested. Incomplete applications will not be considered.
Level Placement . . .
Each student is evaluated and placed into a level at the discretion of the Principal Faculty. The director and faculty will not consider any request for a specific student’s level to be changed or reviewed. Students who disagree with their level placement are asked to trust the judgment of the Academy Director and faculty. All students, regardless of level, are taught by highly experienced faculty, who strive to bring out the best in each of his or her students in each class.
Uniforms . . .
Students will be required to purchase and wear the proper uniform for each class and performance, please see the website for more details.
Drop Procedure . . .
Parents must notify the Academy Office in writing of any student dropping from the Academy. Refunds or cancellation of recurring charges will be done at the discretion of the Director.
Program Dismissal . . .
Ballet West Academy reserves the right to immediately dismiss any student whose attitude, class attendance, work habits, interrelations with fellow students and/or Ballet West Academy/Ballet West staff or overall behavior are in violation of: Ballet West Academy Program Rules; local, state, federal laws; or conduct and behavior that is considered unacceptable by Ballet West Academy.
Ballet West Academy students are expected to attend all regularly scheduled classes, rehearsals and performances. Illness or injuries must be communicated to Ballet West Academy as soon as possible. Repeated excused or unexcused absences may be grounds for dismissal.
Ballet West Academy requires that guardians of any discharged student arrange for the student’s return home within 48 hours of expulsion. Guardians bear full financial responsibility for the discharged student’s transportation. All tuition, enrollment, and housing fees paid and/or owed to Ballet West Academy on behalf of any dismissed student are forfeited. It is the practice of Ballet West Academy to contact police authorities to manage situations involving illegal activity on or off Ballet West premises by any student or other individual.
Conduct . . .
Ballet West Academy requires all students, parents and guardians to abide by the following rules of conduct. Any violation of these rules may be grounds for dismissal from the program.
• The Ballet West Academy will not tolerate tobacco, drugs, alcohol or the consumption or distribution of these substances at any time while attending Ballet West Academy.
• No student will harass, demean, tease, abuse or assault another person.
• No student shall tamper with or borrow without permission the personal property of others.
• Inappropriate or disrespectful behavior or language will not be tolerated.
• When entering and leaving the studio, students must wear appropriate clothing over their uniform or change in locker/changing rooms at the studio.
• For security reasons students are required to wait inside the building for pickup.
• Students must keep their voices at a low volume so they do not disrupt classes or working staff.
• Students are encouraged to bring water bottles into the studio, but not food or other types of drinks.
• Parents/guardians and students must respect the expertise and decisions of the Ballet West Academy faculty.
• Parents/guardians should support their dancer at all times, encourage them to enjoy their training.
• Be attentive to people who are around you as you comment. Negative words can be damaging to other students and their families. Instead, attempt to develop positive solutions and avoid gossip.
Make-Up Classes . . .
The Ballet West Academy offers no refunds for students who are unable to attend class. Make up classes may be arranged for excused absences in the level below the student’s current level with the offices of Ballet West Academy.
Health and Wellness . . .
All students who have any health problems or injuries are asked to notify the office and their instructors, all information will be kept confidential. The Ballet West Academy promotes good nutrition for all our students, any student who needs help in this area may consult with their instructors and the Academy Director.
Following acceptance, students who have trouble meeting the physical conditioning standards necessary for ballet, may be provided with referrals to health care specialists where counseling may help the student to reach his or her goals in achieving and maintaining optimum physical conditioning. If a student is injured and unable to participate in class, rehearsals or performances, the student will be required to observe class and write a report. The Academy must receive written notification of the student’s medical diagnosis and a medical release must be obtained from the attending physician in order for the student to resume class.
Academy Productions . . .
Casting for all Academy productions is at the discretion of the Academy Director and the faculty. Unless notified, all students except Beginning A level are expected to participate in the Spring Performance.
Advancement . . .
Advancement within the Academy is based on the following criteria:
Attendance: Students are expected to attend every class for which they are scheduled. Students or a parent/guardian must report all absences to the Academy office prior to class time. Students with excessive excused or unexcused absences may jeopardize their placement and/or their scholarship eligibility.
Skill Development: Technical skill development in relationship to class level. Included as part of the student’s technical accomplishments are: proper alignment and placement, use of turn-out, physical strength, coordination, classical line, musicality, cleanliness, and clarity of movements and positions, movement quality and performing skills (in class, rehearsals and stage).
Attitude: Students must bring to class a positive attitude so they will develop a good working relationship with instructors and other students, showing a willingness to receive corrections and comments from the instructors.
Promotions: Students are promoted on an individual basis. As we develop our curriculum some students might be in the same level for two or more years. This is normal and does not have a negative connotation. It can be due to age, absences, illness, physical development, etc… and will be explained by the director and/ or instructors. Students will be promoted to a higher level as determined by, and at the sole discretion of the Academy Director and the faculty.
Evaluations: These are held with faculty, students and parents as needed.
If a student has been retained in the same level for two years without sufficient progress for promotion, the Academy Director and faculty may make the decision to counsel the student out of the program.
Additional Training . . .
For consistency and clarity of ballet training, it is best to remain with one school; therefore, the Academy does not allow students to train at other schools or with other teachers, except for students that are enrolled in concurrent classes at the University of Utah Ballet Department. The Academy faculty can provide recommendations of schools for training in dance forms not offered by the Academy.
Conferences . . .
Faculty will notify parents of any major progress issues throughout the year. A conference may take place at any time through the year in order to update parents/guardians on their student’s progress. All faculty members involved with teaching the student will have input into each student’s evaluations and conference. During the conference, teachers will discuss the student’s progress within his or her individual curriculum.
Students or parents/guardians may contact the Academy Administrator to schedule a conference with the Academy Director and/or faculty.
Parent Observation . . .
We encourage attendance during Parent Observation, this is a unique opportunity for parents or guardians to view their students in their learning environment. Please plan to stay for the entire class. Food and drink are not permitted in the studio. Photographs and video recording are not permitted during Parent Observation.
Waiver . . .
Participant or Guardian of Participant understands and acknowledge that Ballet West Academy (“Academy”) and/or Ballet West ("Company") are not insurers of Participant's behavior, actions or participation in the program, and that the Academy and Company assumes no liability whatsoever for personal injuries or property damages to Participant or to third persons arising out of Participation in the Program activities. Participant or Guardian hereby agrees to release, waive, covenant not to sue, indemnify and hold harmless the Ballet West Academy/Ballet West, and all of their officers, employees and agents (collectively the "Releases") from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by Participant or loss or damage to any property belonging to Participant arising out of or related to participation in the above named Program, and excepting only such loss, damage or injury as may be caused by the sole negligence of any Release.
I understand that ballet training for Ballet West Academy students requires a sustained, repetitive, vigorous physical activity, usually performed on a hard or lightly padded surface without protective footwear. It is also understood that dance instruction involves kinetic corrections that may include physically touching the student as part of regular classwork and rehearsals. I understand that participants engage in a broad range of quick movements, bending, twisting, running, leaping and lifting, which place extreme demands on the human body, including stress of joints and ligaments, repetitive impact, and occasional falls, slips and collisions with other participants and objects.
I also understand that the Ballet West Academy is not staffed to monitor and supervise the activities of its students at all times, and the tuition schedule does not contemplate constant supervision.
I also understand that there are inherent risks of serious personal injury involved in all of the above activities as well as in the general participation in Academy activities and events. I voluntarily assume and accept such risks of personal injury and illnesses arising from my/my child's attendance and participation in such activities and events. I hereby release Ballet West Academy, Ballet West, its trustees, employees and agents from all actions, claims or demands that I, my child, our heirs or representatives now have or may hereafter have for personal injuries or property damage resulting from our attendance at and/or participation in Academy activities and events. I agree that this release includes personal injury or property damages caused in whole or in part by negligence, active or passive, of Ballet West Academy, Ballet West, its trustees, employees and agents. This release does not apply to liability for willful injury or fraud. This permission and release shall remain effective through the end of the school year, unless and until a written revocation is delivered to the School Administration.
I hereby give permission for my student to participate in activities, and if applicable, ride in a chartered bus. All excursions are non-refundable. I understand that students participating in any excursions are ambassadors of Ballet West Academy. Any student who fails to abide by the rules set by the chaperones for excursions will forfeit participation on future excursions and may be dismissed from the session. In either event, no refund will be granted.
Participant or Guardian of Participant agrees that the site of any lawsuit arising out of or related to participation in the Program shall be Utah and that this Agreement will be governed by and construed in accordance with the laws of the state of Utah, without application of any principles of choice of law.
Participant does not have any medical conditions that would prevent participation in course Program.
Participant has adequate health insurance to cover the costs of treatment in the event of any injury.
Participant shall pay any attorney fees or costs incurred by the Academy and/or Company in enforcing this Agreement.
If any portion of this Agreement is held to be invalid by a court of law, then it is agreed and intended that all the remainder shall, notwithstanding, continue in full force and effect.
I hereby grant Ballet West Academy/Ballet West permission to photograph myself or my child(ren) and use me/their likeness in a photograph/image in any of its publications, including website entries, without payment or any other consideration. I understand and agree that photographs will become the property of Ballet West Academy/Ballet West and can be used for the purpose of publicizing Ballet West Academy/Ballet West, its programs and initiatives. I waive the right to approve finished product as well as any right to royalties or other compensation related to the use of any photography.
Billing Authorization. . .
I represent and warrant that if I am purchasing something or paying for a service from Ballet West or from other merchants through Ballet West that (i) any credit card or bank account draft (ACH Draft) information I supply is true and complete, (ii) charges incurred by me will be honored by my credit card company or financial institution, and (iii) I will pay the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties.
I hereby authorize this facility to charge my credit card account. I understand that a 30-day written notice is required to modify billing and I am responsible for payment whether or not my student attends classes for the entire session. A $25.00 NSF fee will be charged if funds are not available.
Should I dispute a charge through my financial institution this will constitute a breach of contract possibly resulting in, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services.
Whistleblower Policy. . .
WHISTLEBLOWER POLICY The form below should be used only to report illegal or unethical activity that the reporter wishes to report anonymously. Please keep in mind that any reports can only be investigated as far as the details allow, it is preferred that any concerns are addressed directly with the Academy Director, the Principal at the dancer’s location or the Human Resources Director of Ballet West when possible. Concerns regarding placement, casting or dissatisfaction with Ballet West Academy classes or teachers should be reported directly to the Academy Director or the Principal at the dancer’s location.
All students, faculty, parents, staff and volunteers of Ballet West have a duty to report illegal or unethical activity to the appropriate level of management. Reporting can be anonymous or if requested, strictly anonymous and confidential.
At Ballet West, anyone who reports abuse, unethical or illegal activity will not be retaliated against for making the report. Any retaliation on someone who has reported on a suspicious activity will not be tolerated and the offending retaliator will be subject to disciplinary action and possible termination. The report will be investigated and even if determined not to be waste, fraud or abuse, the individual making the report will not be retaliated against. There will be no punishment for reporting problems – including dismissal or suspension from the program, demotion, suspension, harassment, failure to consider the employee for promotion, or any other kind of discrimination. However, anyone filing a complaint must be acting in good faith and have reasonable grounds for believing the information disclosed indicates fraud or unethical behavior. Any allegations which prove to have been made maliciously or knowingly to be false will be viewed as a serious offense subject to disciplinary action and possible termination.
To make a report of suspected waste, fraud or abuse:
•Submit a report in writing, or speak to the Academy Director or Human Resources Director. • Submit an anonymous report
Here is what we will do when a report is received:
•The Academy Director or Human Resources Director will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days when the report is submitted in writing.
•All reported concerns or complaints regarding corporate accounting practices, internal controls or auditing will be brought to the attention of the Executive Director or Ballet West’s Finance Committee.
•All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Here is how we will follow up to report on our findings:
•Take steps to deal with the issue addressed, including making operational or personnel changes.
•If warranted, contact law enforcement to deal with any criminal activities.
•Provide the Executive Director the Finance Committee or Board of Directors with regular summaries of reports received and actions taken.